The Nitty Gritty of Preparing for an I-9 Audit
Did you know ICE sent out another wave of I-9 audit notices to employers late last month? Are you wondering what to do when your organization receives a Notice of Inspection (NOI) from ICE to inspect your I-9 forms? Don’t wait for the “emergency” of an I-9 audit by ICE to react, plan ahead instead. Take the first step to creating an I-9 compliance strategy today, no matter the size of your organization. (You can only eat an elephant one bite at a time.) Here are a few steps to help you navigate through this process.
The I-9 Compliance Strategy requires thoughtful planning. The strategy should include 1) goals for the organization, 2) an assignment of time and budgetary resources and 3) an executable list of steps that occur before, during and after an I-9 audit (whether the audit has been conducted by an internal expert, an external expert, or the government).
If Pete Townshend managed I-9 forms, he would probably agree that identifying all key team members in that process is critical to ensuring a successful I-9 compliance strategy. This includes top level executives as well as individuals who manage daily I-9 activities. Each identified individual should contribute in a critical manner.
When managing I-9 forms, how many worksite locations will your organization have? Will there be one nucleus where the administration provides clear instructions or will each location have its own administrative control in how I-9 compliance is formulated? What makes sense to your organization? Are there remote hiring locations that also need to be considered?
Creating a timeline in which to plan, execute and maintain an I-9 compliance strategy is critical. Will your organization have 2 weeks, 2 months or an entire quarter to plan out the strategy? Creating a firm timeline with deadlines allows an organization to move forward and accomplish more.
Many times, readers want more! If you want more specific guidance on executable tips and plans from legal experts, please register for the I-9 Audit 101: A Three-Part Webinar Series to learn more. This provider has been pre-approved by the HR Certification Institute.