Data Models

permissions

Description:

The table below includes the fields and values associated with user permissions.

Parameter Label Description Type Filtering Max Length Options
id Guardian system generated unique key int N/A
displayName Display Name Permission’s name text GET N/A
category Category Permission’s category string GET N/A
ID Category Display Name Description of Permission
1 Employee Access all employee records This permission allows users access to all employees.
2 I-9 Park Incomplete I-9s This permission allows users to lock incomplete I-9s from future editing, e.g. when an employee is terminated and Section 2 remains incomplete.
3 Remediation Create/Edit Archival Paper I-9s This permission allows users to create and/or edit I-9s of type “Archival Paper”. Archival Paper I-9s are defined as I-9s completed outside of Guardian (i.e. on the paper form) for historical employees (i.e. employees hired prior to using the electronic system). The I-9s are transcribed to represent the form within the system.
4 Remediation Exempt I-9 Issues This permission allows users to exempt from further action items identified by the Guardian compliance checker (often related to historical employees).
5 Reporting Access Basic Reports This permission allows users to access the Reports module and view system-defined report types.
6 Reporting Access Charts & Graphs This permission allows user to access the Charts & Graphs module.
7 Reporting Access Interactive Reports This permission allows users to access the Reports module and view Interactive report types.
8 Reporting View dashboard mini charts This permission allows users to access mini charts associated to certain dashboard views.
9 Reporting Create/Edit Basic Reports This permission allows users to create and edit report templates created for system-defined report types. Report results are restricted based on the user’s scope.
10 Reporting Create/Edit Charts & Graphs This permission allows users to create and edit charts and graphs related to I-9 compliance.
11 Reporting Create/Edit Interactive Reports This permission allows users to create and edit report templates related to the Interactive report type. Report results are restricted based on the user’s scope.
12 Support Is an in-system I-9 support expert This permission allows users to receive escalated communications related to specific I-9 records. Note: the feature related to this permission is an optional setting.
13 Support Administer system This permission allows users to access the Administration module and maintain the system including optional features, settings, and users.
14 Employee Create employees This permission allows users to create new employee records.
15 Employee Work with employees outside managed groups This permission allows to work with employees outside managed groups.
16 E-Verify Manage E-Verify Cases This permission allows users to process and close E-Verify cases.
17 I-9 Approve I-9s This permission allows users to approve I-9 records. I-9 approval locks the I-9 for editing, and when applicable, submits I-9 data to E-Verify.
18 I-9 Create/Edit Electronic I-9s This permission allows users to create and/or edit I-9s of type “Electronic”. Electronic I-9s are defined as I-9s completed within Guardian and electronically signed.
19 I-9 Create/Edit New Hire Paper I-9s This permission allows users to create and/or edit I-9s of type “New Hire Paper”. New Hire Paper I-9s are defined as I-9s completed outside of Guardian (i.e. on the paper form) for employees hired on or after system use began. The I-9s are transcribed to represent the form within the system.
20 Remediation Amend I-9s This permission allows users to make changes to information after the I-9 has been completed and approved.
21 Remediation Approve Amendments This permission allows users to finalize changes to information added after the I-9 has been completed and approved.