As the leading Electronic I-9 and E-Verify® provider for Higher Education, no other solution consistently meets the strict requirements and standards of Universities and Colleges.
Offering one of the most flexible feature sets in the industry, Guardian is easily configurable for higher education deployment. We recognize the need for campuses to have their own unique protocol or set of requirements and allow organizations to set rules by each individual campus so they maintain their needed autonomy while still meeting the overall compliance program.
Your Personal Guide to Going Electronic
Guardian’s Implementation and Consulting team is a service unparalleled among other vendors. Our expert team of Business Process Engineers, Attorneys, Account Coordinators, and System Trainers will manage your entire project thru completion and make the conversion as seamless as possible.
Just as we have for over 800 clients, and more than 12,000 implementations, our team is ideal for universities that do not have the time or internal resources to successfully implement an on demand (web based) I-9 and E-Verify® solution.
Configurable User Profiles and Role-based Privileges
Easily set Guardian to mirror your existing workflow with configurable settings. User profiles can be adjusted to permit viewing and editing of I-9 and employee records on a location or occupation class basis. In addition, robust user privileges can be granted or restricted to permit the ability to perform tasks such as submitting data to
E-Verify® and more.
Stay on Top of Expiration and Reverification Deadlines
With extensive tracking for expiration dates, HR can be proactive in monitoring deadlines:
- Tracking and automatic reminders of expiration dates for I-9′s that require reverification
- Tracking and automatic reminders of expiration dates for I-9′s that have been initially completed with document receipts
- Tracking and automatic reminders of I-9′s completed without Social Security numbers
Completely customizable, these automated reminders can be fine-tuned to ideal settings for when to receive email triggers and reminders.
Expiration Reporting
Reports and dashboards are “preconfigured” for quick and easy access with little or no training. For example, our standard “Pending Re-Verification” Report identifies all employees with temporary work authorization and lists the expiration date by which time the employees’ work authorization must be re-verified.
E-Verify® Batch Processing
Guardian offers an error free method for E-Verify® Batch Processing for employees of Federal Contractors. Exclusive to Guardian, E-Verify® data can be automatically extracted from electronic I-9s and transcribed paper I-9s. This time-saving flexibility to integrate both paper and electronic I-9s will save substantial time and money by cutting E-Verify® time and costs in half.
Remote Hire Solution
Guardian’s unique set of features seamlessly enable Universities to establish a sufficiently supervised and reviewable relationship with a third party (generally a notary) to complete Section II on behalf of the organization in the physical presence of the employee.
At the heart of the solution is a feature for new hires to receive their login information via email, then log into the system and complete Section 1 (with an electronic signature) and select the Section 2 documents they will be presenting.
For full completion, the new hire could then meet off-site with an approved third-party notary or certified agent and finish Section 2. Guardian even offers a notary matching service for the purpose of using this remote hire functionality with a notary public known to our partner network.
Once complete, an email can be sent to the responsible HR manager when the remote I-9 is ready for final approval to then submit to E-Verify® with a single click of a button. Once complete, an email can be sent to the responsible HR manager when the remote I-9 is ready for final approval to then submit to E-Verify® with a single click of a button.
We’ve helped thousands of people and we may be able to do the same for you. Request a demo for a complete walk through of our solutions
