Guardian understands the everyday challenges faced by organizations related to their I-9 and
E-Verify® processes. Our workflows and tools are designed to accommodate the unique needs of each organization, while providing a user-friendly and easy to learn electronic I-9 system.
One-Minute I-9™
The One-Minute I-9™ feature can be used for employees completing Section 1 while meeting with the HR department. Conversely, the Employee Portal and Interface can be used for employees who wish the complete Section 1 independently or prior to meeting with HR.
Three Layers of Automated Error Checking
Guardian is designed to eliminate human-error from the I-9 process by providing automated error checks and validation of form I-9s as they are entered into the system. Covered by three layers of error checking, I-9’s are entered correctly the first time.
- The first layer is our automated, field level, system generated error checking – this causes the background of required fields to be highlighted in red.
- The second layer is the virtual yellow post-it notes that walk end users with additional guidance as dictated by corporate, in-house or outside counsel.
- The third layer is a combination of the above against all checks and balances as dictated by the most conservative interpretation of the current I-9 and E-Verify® regulations.
HR Dashboard
Immediately know what’s happening within your organization. The HR Dashboard provides quick insight to all I-9 activities including items that need immediate attention.
- Pending I-9′s
- Pending Re-verifications
- Pending E-Verify® Actions
- New Employees without I-9s
Electronic Signatures
Electronically sign Sections 1, 2 and 3 of the I-9 with our secure electronic signature technology. The Guardian system utilizes multi-factor, identity verification- based technology with “click to attest” boxes and a 4-digit PIN. This superior process minimizes the risk that ICE will question the validity of the signature and satisfies all regulatory requirements.
Reverifications
Easily stay on top of expiration dates and re-verifications with our automated reminders posted on the HR Dashboard, along with links directly to the I-9 information page where Section 3 can be completed. Multiple email notifications (e.g. 150, 60, 10 days) can also be sent to responsible HR’s notifying them of re-verification deadlines.
Multiple Worksite and EIN Management
Our Super HR feature allows approved administrators to monitor all I-9 and E-Verify® processes for multiple accounts with a single login. Employee and I-9 records can be segmented by business unit, location, and/or HR group for easy viewing and management.
We’ve helped thousands of people and we may be able to do the same for you. Request a demo for a complete walk through of our solutions
