Compliance Tools

Compliance with enforcing agencies is first and foremost on our priorities and all tools offered meet or exceed regulatory requirements. These tools provide peace of mind for corporate legal counsel and help minimize the risk of a federal audit or investigation.

Forensic Quality Audit Trails

With ICE audits continually increasing, employers must consider how their electronic I-9 system will be viewed and inspected. While most vendors offer a standard “material change of data” audit trail that shows only key relevant changes (i.e. who, what), Guardian maintains forensic quality detailed audit trails. This means all user activity that transpires in the system (administrative and down) is logged, traceable, and reviewable by an authorized agent if needed.

The goal of our audit trails is to tell the full story of an organization’s I-9 creation and management with uncontestable details. Providing this type of information is the only manner to provide the full history for federal agents conducting the I-9 audits and investigations. Any less information leaves ‘holes in your story’ and allows federal agents to interpret the limited amount of information they are given. Guardian’s audit trails provide undisputable details and peace of mind that your actions (and not federal agents’ speculations) are dictating the issuance of potential fines.

I-9 Amendment Tool- Guardian Exclusive

Eliminate the need to do the double-work of hand correcting paper I-9s and re-scanning amended paper documents. Our I-9 Amendment tool allows electronic amendments to existing scanned paper or electronic I-9s. Users can enjoy the centralized repository to identify and respond to technical and substantive I-9 issues across geographic and organizational boundaries and streamline the cleanup of historical I-9’s.
 

FAR Batch Processing Queue and Toolkit

For federal contractors that must comply with the amended Executive Order 12989 (EO 13465) FAR E-Verify® clause, Guardian offers our proprietary FAR Toolkit to ensure that E-Verify® submissions of current employees are “correct and accurate” with near zero erroneous submissions.

This “fine-tuning” before E-Verify® submission ensures that a company’s E-Verify® profile (as scrutinized behind the scenes by the data-mining efforts of USCIS) is the least likely to attract unwanted attention from federal agencies.

Guardian’s E-Verify® Batch Processing allows users to submit employment authorization information for multiple employees to E-Verify® simultaneously, eliminating the need to process each employee’s submission individually.