I-9 Compliance System with E-Verify Integration

On June 6, 2008, President Bush signed an Executive Order amending Executive Order 12989, directing all Federal departments and agencies to require contractors, as a condition of each future federal contract, to agree to use E-Verify (designated by the Secretary of Homeland Security (DHS)) to verify the employment eligibility of:

1. All persons hired during the contract term by the contractor to perform employment duties within the United States; and
2. All persons assigned by the contractor to perform work within the United States on the federal contract.

On November 13, 2008 the USCIS announced that federal contractors and subcontractors will be required to begin using the E-Verify system starting Jan. 15, 2009, to verify employees' eligibility to work in the United States. The final rule is scheduled to be published in the Federal Register on Nov. 14, 2008. To learn more, please click on the following press release: USCIS Update.

Federal contracts awarded and solicitations issued after Jan. 15, 2009 will include a clause committing government contractors to use E-Verify. The same clause will also be required in subcontracts over $3,000 for services or construction.

Companies awarded a contract with the federal government will be required to enroll in E-Verify within 30 days of the contract award date. They will also need to begin using the E-Verify system to confirm that all of their new hires and their current employees working directly on federal contracts are authorized to legally work in the United States.

Rely on Guardian, the LawLogix federally approved paperless E-Verify compliance software, to take care of all your E-Verify compliance needs. Guardian is the all-in-one software compliance suite offered by LawLogix - one of only a handful of DHS federally approved E-Verify Web Services Designated Agents. This fully integrated software system will save your organization significant time and money by eliminating the need to have individual human resources employees spend hours reviewing the E-Verify online tutorial and passing the qualifying test. All duplicate data entry from I-9 to E-Verify is completely eliminated including the difficult task of translating I-9 data into the correct E-Verify format (all done automatically by Guardian).

Automated compliance is just a click away. Don't delay registration and risk being sanctioned for failing to E-Verify the work authorization of federal contract employees. Call today (602) 295-6211 to sign-up under our money back guarantee or to request your Private VIP demo before deployment and training schedules become overcrowded by the rush to comply before the January 15, 2009 deadline.

Because our Guardian software has passed a rigorous certification process by DHS, our seamless E-Verify integration system can save your organization hundreds of hours and thousands of dollars by:

1. Eliminating the requirement that your staff spend hours reviewing the DHS online tutorial and taking their mandatory Mastery Test until they achieve a passing score (4 to 6 hours alone).
2. Saving you the task of duplicate data entry from your paper I-9 forms into E-Verify.
3. Automatically providing you with the SSA "Tentative Non-Confirmation" employee notice and "SSA Referral Letter" follow-up responses for E-Verify tentative non-confirmation results.
4. Capturing and tracking your E-Verify results in case you are audited.
5. Guardian offering an error free method for E-Verify Batch Processing of employees on Federal Contracts. The E-Verify data can be automatically extracted from electronic I-9s and also from transcribed paper I-9s. This time-saving flexibility to integrate both paper and electronic I-9s is exclusive to LawLogix. For most Federal Contractors, this compliance tool will save substantial time and money by cutting E-Verify and I-9 compliance costs in half.
6. Not being required to use "Photo Tool".
7. And much more:

To assist with foreign nationals employed in the United States, the Guardian system includes automated features and reports to ensure compliance with the re-verification and other requirements. As a designated agent, LawLogix will continue to assist employers meet current and evolving federal and state laws mandating participation in the E-Verify program.

For more information, please Contact us and/or schedule your VIP demo.

Press Release: DHS Designates E-Verify as Employment Eligibility Verification System for All Federal Contractors

Release Date: June 9, 2008

For Immediate Release
Office of the Press Secretary
Contact: 202-282-8010

The Department of Homeland Security today designated E-Verify, operated by U.S. Citizenship and Immigration Services in partnership with the Social Security Administration, as the electronic employment eligibility verification system that all federal contractors must use as required by Executive Order 12989, as amended. E-Verify is a free Internet-based system that allows enrolled employers to confirm the legal status of new hires within seconds.

"A large part of our success in enforcing the nation's immigration laws hinges on equipping employers with the tools to determine quickly and effectively if a worker is legal or illegal," said Homeland Security Secretary Michael Chertoff. "E-Verify is a proven tool that helps employers immediately verify the legal working status for all new hires."

President George W. Bush has amended Executive Order 12989 in order to direct all federal departments and agencies to require contractors, as a condition of each future federal contract, to agree to use an electronic employment eligibility verification system – designated by the Secretary of Homeland Security – to verify the employment eligibility of all persons hired during the contract term and all persons performing work within the United States on the federal contract.

In response to this Executive Order, Secretary Michael Chertoff today designated E-Verify as the system of choice to ensure that the federal government only does business with companies that agree to verify the legality of their new hires and further, that the specific employees tapped to perform contract services in the United States for the federal government are authorized to work in this country. Federal departments and agencies within the executive branch are already enrolling with E-Verify to check the status of all new hires within the federal workforce.

More than 69,000 employers currently rely on E-Verify to determine that their new hires are authorized to work in the United States. Employers have run more than 4 million employment verification queries so far in fiscal year 2008. Of those queries, 99.5 percent of qualified employees are cleared automatically by E-Verify.

To view the Executive Order, please visit www.whitehouse.gov.

GUARDIAN^SM Benefits

If you are like most, your organization is still doing I-9s the same way they did payroll in the 1950s: with pen and paper – and you are wasting a lot of time and making mistakes.

The Guardian system brings your 1950's technology to 21st century technology with electronic paperless digitally signed I-9’s that are not only more secure and more consistently error-free than paper, they’re also more efficient.

GUARDIAN^SM technology allows for error-proof preparation and storage of your critical I-9 files with powerful tracking capabilities.

Upon viewing the GUARDIAN^SM I-9 system demonstration or using under our money-back guarantee, we are confident you will agree with our existing clients that:

1. GUARDIAN's OneMinute I-9 feature allows you to complete I-9s in as little as a minute. You can produce a finished, error-checked I-9 faster than ever before.
2. Current I-9s are no problem. LawLogix offers comprehensive migration services of your pre-existing I-9s and supporting documents to your new GUARDIAN^SM system to assist in a smooth and easy transition.
3. Electronic I-9s with digital signatures are not only more secure and more consistently error-free than paper, they're also more efficient!
4. The GUARDIAN^SM Federally Approved E-Verify (formerly Basic Pilot Program) solution is huge time saver when complying with state laws mandating the use of E-Verify (e.g., AZ Bill 2779 and OK HB 1804).

   In particular, GUARDIAN^SM could save you hundreds of hours in going to the DHS site, setting up, taking their online tutorials, passing their Mastery Test (i.e., must pass to use E-Verify), doing duplicate I-9 data entry, storing and managing results and much more.

   Best of all, their E-Verify integration is totally automatic and provides an audit trail (exclusive to the GUARDIAN^SM system).

To learn about the positive impact GUARDIAN^SM can have on your I-9 and state law compliance, please click on any of the below links:

GUARDIAN^SM I-9 Compliance System Benefits  (Printable pdf file) 

I-9 Electronic Compliance Brochure  (Printable pdf file) 

Money Back Guarantee

We are so confident you will like our service that we offer a month-to-month agreement with a money back guarantee that includes training and ongoing support.

Guardian Streamlines the I-9 and E-Verify Process

"When we learned that E-Verify would become mandatory for all new employees, we immediately realized that we needed tools to help us comply. We looked at several I-9 solutions and Guardian was the clear winner.

I couldn't be happier with our decision! Guardian's link to the E-Verify database means that we can do an I-9 from start to finish, at one web page in almost no time.

Our I-9s are correct and our E-Verify cases get returned immediately. Our staff loves the system and is really happy to be free of paper I-9s. We're also extremely pleased with the LawLogix Customer Support team. They're friendly, they speak Spanish and they really know the product.

Every time we've called, a support person was immediately available with the help we were looking for."

Kamin Rusniok

Expander America's, Inc.

World Leader of Mechanical Pivots