I-9 Compliance System with E-Verify® Integration

Federal Contractor Compliance
with FAR Executive Order 13465 Made Easy

LawLogix, as a DHS Federally Certified E-Verify® Web Services Designated Agent with our innovative and seamless I-9, E-Verify® and ATS/Onboarding HRIS integrated Services including our exclusive SureConvert^SM Service for current I-9 Digitizing and E-Verify® Batch Processing technology makes it easier and more efficient for federal contractors to comply with FAR Executive Order 13465.

SureConvert^SM Current I-9 Service for Federal Contractors

With our exclusive SureConvert^SM service, LawLogix includes an automated digitizing and transcription process for pre-existing paper I-9s. Included in the service is the LawLogix proprietary Technical Estimate Compliance Summary (TECS), which outlines all I-9s that appear to be missing, incomplete, incorrect, illegible, or otherwise non-compliant, as well as those with duplicate SSNs, to assist with identity theft detection and guidance on how to prepare these I-9s for the Guardian E-Verify® Batch Processing.

E-Verify® Batch Processing with SureConvert^SM

Guardian E-Verify® Batch Processing with SureConvert^SM allows users to submit employment authorization information for multiple employees to E-Verify® simultaneously, eliminating the need to process each employee's submission individually. This feature improves efficiency, and assists in complying with the new E-Verify® rules, which require employers to submit employment authorization information to E-Verify® not only for new hires, but for all current employees assigned to a qualifying federal contract or sub-contract. LawLogix clients have found these services to be extremely valuable in managing the submission of all current employees on federal contracts to E-Verify® within the government-mandated timelines.

Benefits

The addition of SureConvert^SM enables LawLogix I-9 migration and Guardian E‑Verify Batch Processing to provide a number of benefits, such as:

• Providing organizations with the ability to securely transition to an electronic, paperless and integrated I-9 system using a federally-approved E-Verify® service;
• Facilitating secure storage of electronic I-9s and Section II supporting documents with a Web-based SAS70/SOX-compliant software-as-a-service (SaaS) application;
• Guaranteeing accurate completion of I-9s with automatic error-checking of field data;
• Ensuring that human resources professionals handle E-Verify® Tentative Non-Confirmations (TNC) correctly with step-by-step processes, auto-populated SSA notification, referral letters and detailed tutorials; and
• Capturing electronic signatures, along with automated I-9 expiration and re-verification reminders.

With LawLogix's SureConvert^SM service, federal contractors have the ability to proactively avoid I-9 penalties and violations, and reduce their risk of sanctions in the event of OFCCP investigations, EEOC and/or I-9 audits, while ensuring the security of sensitive employee's Personal Identifiable Information (PII).

Risk Mitigation

This systemic approach to the reduction of compliance risk within the system, in combination with the real-time error correction of new electronic I-9s, all in combination with real-time data integration (with HRIS/SAP systems) results in tangible benefits of time-saved, fewer fines paid, and significant reductions in reputational risk or federal contractor status risk.

Automated Compliance

Seamless automated compliance is just a click away. Don't delay registration and risk being sanctioned for failing to E-Verify® the work authorization of federal contract employees. Call today 602-357-4240 ext. 1, then press 2 to sign-up under our money back guarantee or to request your Private VIP demo.

For more information on federal and state laws mandating E-Verify®, please click on the below link for our interactive map and chart:

Federal and State Laws Mandating E-Verify®

To learn more about Guardian please click here

To learn more about FAR, Executive Order 13465 and enforcement efforts please click on either of the below links:

US District Court upholds FAR E-Verify® Rule for Federal Contractors

E-Verify® Supplemental Guide for Federal Contractors

USCIS Announces 1,000 new Workplace Audits to hold Employers Accountable